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Every limited liability company (LLC) operating in the United States must meet recurring compliance obligations to remain in good standing with its state government. Among its most important yet neglected aspects is filing a Statement of Information, also known as an annual or biennial report. This document provides up-to-date details about your LLC, including its business address, registered agent, and member or manager information.
Key Takeaways
- Most states require LLCs to file a Statement of Information on an annual or biennial basis.
- Deadlines vary depending on the formation date and the state’s registration status.
- Failure to file on time can lead to late fees or suspension of the LLC.
- The required information includes the address, registered agent, and names of members or managers.
- Staying compliant ensures your LLC remains active and avoids unnecessary penalties.
What Is an LLC Statement of Information?
An LLC Statement of Information is a periodic report that businesses must file with their state’s Secretary of State or equivalent governing body. It may include the following information:
- LLC name and entity number
- Principal business address
- Names and addresses of members, managers, or officers
- Registered agent name and address
- Business activity description
The purpose of this document is to ensure that the state has the most current information about the entity for legal and regulatory purposes.
Why Is It Important?
Filing your Statement of Information is more than just a formality.
- Legal Compliance: States require up-to-date business records to communicate official notices and legal documents.
- Good Standing: Failure to file can result in the LLC losing its good standing, which is necessary for entering into contracts, obtaining loans, and securing business licenses.
- Avoiding Penalties: Missing the deadline often incurs late fees, suspension, or even involuntary dissolution.
- Public Record Accuracy: The information filed becomes part of the public record, promoting transparency.
Common Filing Frequencies
Each state has its own rules for when the Statement of Information must be filed:
- Annually: Most states require an annual filing.
- Biennially: Some states require filing every two years.
- Initial Filing and Ongoing Reports: A few states require an initial report to be filed soon after formation, in addition to annual or biennial filings.
State-by-State Deadlines for Statements of Information
State | Due Date | Frequency |
Alabama | By April 15 (with Business Privilege Tax Return) | Annually |
Alaska | Within 6 months of formation; then every 2 years on January 2 | Biennially |
Arizona | NOT REQUIRED | N/A |
Arkansas | May 1 | Annually |
California | Within 90 days of formation; then every 2 years in the anniversary month | Biennially |
Colorado | On the LLC’s formation anniversary month | Annually |
Connecticut | March 31 | Annually |
Delaware | June 1 (franchise tax only; no full report for LLCs) | Annually |
Florida | May 1 | Annually |
Georgia | April 1 | Annually |
Hawaii | On the anniversary quarter of formation | Annually |
Idaho | NOT REQUIRED | N/A |
Illinois | Before the first day of the formation anniversary month | Annually |
Indiana | Every other year on the anniversary month | Biennially |
Iowa | April 1 every two years (odd or even years based on registration) | Biennially |
Kansas | April 15 | Annually |
Kentucky | June 30 | Annually |
Louisiana | On the LLC’s anniversary date | Annually |
Maine | June 1 or based on incorporation month | Annually |
Maryland | April 15 | Annually |
Massachusetts | On the LLC’s formation anniversary date | Annually |
Michigan | February 15 | Annually |
Minnesota | December 31 | Annually |
Mississippi | April 15 | Annually |
Missouri | NOT REQUIRED | N/A |
Montana | April 15 | Annually |
Nebraska | April 1 in odd-numbered years | Biennially |
Nevada | Annually by the last day of the formation anniversary month | Annually |
New Hampshire | April 1 | Annually |
New Jersey | On the LLC’s formation anniversary date | Annually |
New Mexico | NOT REQUIRED | N/A |
New York | Within 60 days of formation; no ongoing annual report | N/A |
North Carolina | April 15 | Annually |
North Dakota | November 15 | Annually |
Ohio | NOT REQUIRED | N/A |
Oklahoma | By the anniversary date of formation | Annually |
Oregon | On the LLC’s formation anniversary date | Annually |
Pennsylvania | April 15 every ten years | Decennially |
Rhode Island | March 1 | Annually |
South Carolina | NOT REQUIRED | N/A |
South Dakota | First day of the formation anniversary month | Annually |
Tennessee | April 1 (filed with Annual Franchise & Excise Tax Return) | Annually |
Texas | May 15 (Public Information Report + Franchise Tax Report) | Annually |
Utah | On the formation anniversary date | Annually |
Vermont | Within 2.5 months of fiscal year-end | Annually |
Virginia | Last day of the LLC’s formation anniversary month | Annually |
Washington | On the LLC’s formation anniversary date | Annually |
West Virginia | July 1 | Annually |
Wisconsin | March 31 | Annually |
Wyoming | First day of the LLC’s formation anniversary month | Annually |
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What Happens If You Miss the Deadline?
Late Fees and Penalties
Most states in the United States impose late fees ranging from $25 to $250. These penalties can accumulate and compound over time.
Loss of Good Standing
When an LLC fails to file required reports, it may lose its “active” or “good standing” status. This could prevent it from entering into contracts, opening bank accounts, or renewing licenses.
Administrative Dissolution
If non-compliance continues, the state may administratively dissolve the LLC. This strips the company of legal protections, including the limited liability shield.
Difficulty Reinstating
Reinstating an LLC that has been dissolved for non-compliance typically involves paying reinstatement fees, filing amended reports, and resolving outstanding tax obligations.
Tips for Staying Compliant
To avoid filing headaches and maintain compliance, consider the following strategies:
1. Use a Compliance Calendar
Track each state’s filing deadlines. Set alerts 30, 60, and 90 days in advance to prepare.
2. Hire a Registered Agent Service
Many registered agents offer compliance monitoring and alerts for annual report due dates.
3. Automate Through Business Platforms
Many formation service providers, such as Nevada Corporate Headquarters (NCH), offer annual report filing as part of their business compliance packages.
4. Centralize Documentation
Strive to maintain organized records of filings, due dates, and state notices. That way, you prevent missed reports or penalties.
5. Don’t Wait Until the Deadline
File early as much as possible. Many states accept filings well in advance of the deadline, reducing the risk of last-minute errors.
States With No Filing Requirement for LLCs
A handful of states do not require annual or biennial reports for LLCs:
- Arizona
- Missouri
- New Mexico
- Ohio
- South Carolina
Even in these states, your business must still comply with other regulations.
Statement of Information vs. Franchise Tax
In some states, such as California and Texas, LLCs are required to file both an annual Statement of Information and a Franchise Tax Report. These serve different purposes:
- Statement of Information: Updates public information on the LLC.
- Franchise Tax Report: Determines state taxes due for doing business.
Be sure to file both when required.
Frequently Asked Questions (FAQ)
Do all LLCs need to file a Statement of Information?
Yes. All active LLCs in states that require it must file, regardless of whether they are operating or inactive.
What happens if I file incorrect information?
You may need to file an amendment or correction form.
Is there a grace period for filing?
Some states offer a short grace period or allow retroactive filing with a late fee, but not all.
Can I file the Statement of Information myself?
Absolutely. Most filings can be done online and take under 30 minutes.
Do foreign LLCs also need to file?
Yes. If your LLC is registered to do business in another state (a foreign LLC), that state may also require a separate Statement of Information.
What if my LLC has no activity?
Even dormant LLCs must file their Statement of Information to remain in good standing unless they are formally dissolved.
Protect the Legal Status of Your LLC Properly
The Statement of Information may seem like just another form, but it plays an integral role in protecting your LLC’s legal status. Each state has specific filing deadlines and penalties for noncompliance. Staying on top of these obligations ensures that your LLC remains in good standing, avoids costly consequences, and operates with full legal protection.
Expert Tips From NCH
- File early to avoid website traffic jams or last-minute errors close to your deadline.
- Use a registered agent to protect your personal address from public records.
- Mark recurring filing deadlines on both digital and physical calendars.
- Bundle your Statement of Information filing with other annual tasks, such as tax preparation.
- Opt into automated compliance services for hassle-free annual or biennial filings.
Stay on Track
Missing a report can cost you more than just a late fee; it can jeopardize your entire business. To avoid missed deadlines, late fees, or administrative suspension, our team at NCH is here to help. We provide trusted annual compliance services that monitor deadlines and handle filings on your behalf. Let us keep your business in good standing while you focus on growth.
Call us today at 1-800-508-1729 to secure your LLC’s future.
DISCLAIMER: The above material has been prepared for informational purposes only, containing opinions of the provider, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. Please consider consulting tax, legal, and accounting advisors before engaging in any transaction.